Field Representative – Mooring

Milan

Role Description

The Field Representative will be primarily tasked to perform field expediting activities in their assigned region at main suppliers (including sub-suppliers). This position is expected to monitor and provide clear and accurate visibility on the progress of designated purchase orders by implementing a field strategy in alignment with the Project Lead Expeditor and Package Manager.

Your key target is to anticipate issues or delays from occurring. To do this you are expected to have a deep understanding of the vendors facilities, key personnel, manufacturing processes, capabilities and their supply chain organization.

You will be integral to the success of timely and compliant deliveries, as such you will also be expected to review relevant vendor documentation and attend progress meetings such as package health check gates.

You will be liaising closely with the Package Manager who is the purchase order representative and accountable for the overall package.

To ensure you have visibility and control of sub-order progress, when you are unable to attend physically yourself, you will make use of the project’s third-party field expeditors.

This is a rewarding position for those looking for a unique challenge, allowing you to physically follow the progress of critical packages and directly influence their successful delivery. All Field Representatives must be based physically in the country and proximity where their scope is going to be executed. You will be expected to maintain a planned routine that allows for travel time, visit time and reporting/administrative tasks.

(=) Main Responsibilities

= Conduct field expediting visits to main and sub-suppliers according to the POs you have been assigned.

= Maintain package progress tracking overviews and provide reporting as per agreed frequencies.

= Anticipate and De-bottleneck in consultation with the Package Manager any situation that may affect the critical path of the purchase order.

= Gather lessons learned and feedback and share them with the SBM Category Managers and Project Team.

= Ensure that any third party personnel working with you is briefed properly and performing accordingly.

(+) Main Tasks

+ Prepare and maintain a field strategy (visits itinerary, dates, locations, third party support) in alignment with the Lead Project Expeditor and Package Manager.

+ Review control documents such as vendor fabrication schedules, vendor documentation schedules and field expediting reports.

+ Attend and participate in the Package Health Check gate meetings.

+ Conduct field expediting visits:

Confirm visit date and time with the Vendor or Sub-Vendor.

Prepare supporting documents and field expediting report to be used for the visits.

Review and Expedite Vendor documentation scope and anticipate delays that may cause a schedule impact.

Review Engineering status. - Review Procurement status by checking Sub-Vendor purchase orders, acknowledgements and delivery dates of the components/deliverables.

Review Fabrication & Assembly status to understand shop floor workload, priorities and actual physical verification of activities.

Review status of Inspection test activities to be carried out for the purchase order. Verify and provide a forecast of upcoming activities.

Review status of spare parts to be provided by the Vendor if applicable.

Review status of Logistics and Shipping to anticipate deliveries, compliance with approved standards, shipping documentation preview and anticipate any potential packing/preservation/loading problems at Vendor’s premises.

Verify HSSE working conditions.

Provide pictures of the activities expediting during the visit. Ensure that any material shown in pictures is traceable through documentation, markings or name plates.

Provide Areas of concern, highlights and recommendations based on the visit findings

+ Complete and submit regular reporting at agreed frequencies. This may be in the form of but not limited to flash reporting, live trackers, dashboarding.

+ Conduct desk activities to analyze, consolidate and action activities associated to your packages in coordination with the desk Project Expeditor.

+ Support in closing out of punch list items raised prior to final packing activities.

+ Establish an efficient professional relationship with key vendor contacts to ensure transparent and accurate information is being provided to SBM.

+ Accumulate lessons learned progressively and work on continuous improvement between SBM and our Suppliers to maximize the experience and knowledge gained from project to project.

Behavioral competencies for this role

• A self- starter who possesses good interpersonal and organizational skills; Getting things done.

• Strong analytical skills with high appetite for data.

• Leadership skills and proactive behavior; ability to positively manage complex situations.

• Agile to manage and handle travel arrangements on short notice.

• Strong stakeholder management skills;

• Comfortable navigating ambiguity;

• Eager to drive others to reach their full potential.

Qualifications & Experience

Qualified candidates should possess at least a bachelors degree or higher with a background in Manufacturing, Engineering, Supply Chain, Project management or planning, and have 10+ years of previous EPC project execution or field expediting experience. You must have good knowledge of contracts, manufacturing practices, planning and data analysis.

Primarily you have:

• 10+ years of manufacturing, supply chain, or project management experience in energy projects;

• You have advanced experience in the packages and or manufacturing processes associated to your tentative scope of work;

• Proven experience in field expediting and reporting;

• Qualifications or valid certification in inspection techniques such as; NDT, NACE, COMPEX, are a big plu;

• Advanced knowledge of 2020 INCOTERMS;

• Advanced knowledge in reviewing and understanding manufacturing schedules;

• A valid drivers license;

• Strong Microsoft office suite skills;

• Fluent in English as well as the where your role is based (both written and verbally).